Challenge

An architecture and interior design firm faced growing challenges with managing HR processes, employee records, and maintaining engagement across the team. Disjointed systems led to inefficiencies in handling tasks like leave requests, approvals, and document storage, creating bottlenecks in daily operations. The company needed a centralized, user-friendly HR portal to streamline workflows, enhance document accessibility, and improve overall employee engagement.

Solution

Integrass delivered a customized HR-centric employee portal, built to simplify HR management and foster better engagement within the company. By leveraging SharePoint Online and Microsoft Flow, the solution automated routine tasks, provided secure document management, and created an engaging platform where employees could access important HR updates and resources.

Key Features:

• Document Management: Employees and HR staff gained easy, secure access to contracts, policies, and important employee records—all stored centrally.
• Automated HR Processes: Using Microsoft Flow, processes such as leave requests, approvals, and submissions were streamlined, reducing manual effort.
• Employee Engagement: The portal created an engaging, centralized hub for employees to stay informed about company updates, HR news, and important documents.
• Task Management: HR teams were able to manage employee-related tasks efficiently, ensuring a smooth flow of activities and reducing administrative burdens.
• Intuitive Design: The portal was designed to be user-friendly, with an attractive, clean interface that made it easy to navigate for both HR and employees.

Technologies and Tools

Integrass used a combination of Microsoft technologies and modern web development tools to build the HR portal:

• SharePoint Online: For secure document storage and employee collaboration.
• Microsoft Flow: Automating workflows like approvals, leave requests, and other routine HR tasks.
• SharePoint Framework & React JS: Custom-built features for a dynamic and responsive user experience.
• TypeScript, SCSS, Office Fabric UI: Creating a sleek, modern design with robust functionality.
• Visual Studio Code: Ensuring efficient development with seamless integration of custom features.

Implementation Process

Integrass employed a phased approach to ensure the successful development of the portal:

• Needs Analysis & Planning: Worked with the HR team to pinpoint specific process inefficiencies and document management challenges.
• Development: Built a scalable portal using SharePoint Online, enhancing it with React JS for a smooth, responsive user experience.
• Testing & Validation: Extensive testing ensured security, functionality, and ease of use for all employees.
• Deployment & Training: Deployed the portal company-wide, followed by training for the HR team to make the most of the portal’s features.

Results

The implementation of the HR-centric employee portal had a significant positive impact on the firm:

• Boosted Efficiency: Automation of routine tasks like leave requests and document submissions saved time and reduced administrative workload.
• Simplified Document Management: Centralized access to documents allowed employees and HR to quickly find what they needed, improving productivity and reducing delays.
• Improved Employee Engagement: The portal became a go-to place for employees to stay updated on HR news, fostering better communication and engagement within the company.
• User-Friendly Platform: The intuitive design made it easy for both employees and HR staff to adopt and use the portal, enhancing overall effectiveness.